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Accounting Policies of Ontrack Systems Ltd. Company

Mar 31, 2013

I) Accounting Convention:

The financial statement has been prepared under the historical cost convention in accordance with the generally accepted accounting principles as adopted consistently by the company.

ii) Use of Estimates:

The preparation of financial statements, in conformity with the generally accepted accounting principles, requires estimates and assumptions to be made that affect the reported amount of assets and liabilities on the date of financial statements and the reported amount of revenues and expenses during the reported year. Differences between the actual results and estimates are recognized in the year in which the results are known / materialized.

iii) Fixed Assets :

Fixed Assets are stated at cost less accumulated depreciation.

iv) Depreciation :

Depreciation on Fixed Assets has been provided on Straight Line Method and Written Off over a period as estimated by the management

Computer and its Accessories including Software 3 Years

Building - freehold 20 Years

Other Fixed Assets 5 Years

Lease hold Land & Building is amortized for the lease period.

v) Impairments:

At each Balance Sheet date, the Company reviews the carrying amount of its fixed Assets to determine whether there are any indications that those assets suffered any impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of impairment loss. The recoverable amount is the higher of an asset net selling price and value in use. In assessing value in use, the estimated future cash flow expected from the continuing use of the assets and from its disposal are discounted to their present value using a pre-determined rate that reflect the current market assessment of time value of money and the risks specific to the assets. Reversal of impairment loss is recognized immediately as income in the Profit & Loss Account.

vi) Investments:

Long term investments are stated at cost. Provision for diminution in the value of long-term investment is made only if such a decline is other than temporary in nature in the opinion of the Management. If the value of Investment for take over of a going concern is much higher than estimated cost of Net Assets Value including their intrinsic value as estimated by management, the additional payment in lieu of takeover value is considered as Goodwill and if it is reverse the amount will be transferred to Capital Reserve.

vii) Inventories:

Inventories of trading goods, spare parts and consumable stores are valued at lower of cost or net realizable value. Outdated and damaged stocks are written off on technical evaluation. The WIP is valued at direct cost attributed to projects based on stages of completion as certified by the management.

viii) Recognition of Revenue: Sales:

The sales are recognized at the point of dispatch of material to the customers and bills are raised to them. Sales are shown net of goods return, rebates, rate differences etc. Revenue from maintenance contracts are recognized pro-rata over the period of the contract. Revenue from software development is recognized on the basis of achievement of prescribed milestone as relevant to terms of contract or proportionate completion method as applicable.

Income & Expenditure:

The Company follows mercantile system of accounting and recognizes significant items of Income & Expenditure on accrual basis.

ix) Foreign Currencies Transactions :

Foreign currency transactions are accounted for at the prevailing exchange rate as on the date of execution of the transaction or of the rate cover under forward contract as applicable. Foreign currency monetary items not covered under forward exchange contract and due at the end of the year are converted at the exchange rate prevailing as on that date. Exchange differences arising on the settlement of the transactions or on reporting at the year end rates are recognized as Income or as Expenses in the period in which arise, except in respect of fixed assets acquired from out side India, where exchange variance is adjusted to the carrying amount of the respective fixed assets.

x) Employees Benefit:

Short Term Employees Benefits: The undiscounted amount of short term employee benefit expected to be paid in exchange for the services rendered by the employees are recognized during the period when the employees render the service.

Post Employment benefit plans:

a) Defined Contribution Plan: Contribution under defined contribution plan payable in keeping with the related scheme are recognized as expenses for the year.

b) Defined benefit plan: The Group gratuity scheme provided by the company is a defined benefit plan. Benefit under the define benefit plan are generally based on the years of service rendered and the employee''s eligible compensation (immediately before retirement). The scheme covers substantially all regular employees and the company contributes funds to the Life Insurance Corporation of India, which administers the scheme on behalf of the company.

Other Long Term employment benefit (unfunded): The cost of providing other long term employee benefit is generally recognised on cash basis.

xi) Segment Reporting:

The geographical segments have been identified as primary segment on the basis of location of the major customers of the Company. These segments represent a strategic business unit that offers different places of unit having different risk and returns. Inter-segment sales and transfers if any are accounted for, as if the sales or transfers were to third parties at current market prices. Income & expenditure and Assets & Liabilities not allocable to any specific geographical segment, are classified as unallocated. The company''s secondary segment is business segment and it operates only in one business segment namely Trading/dealing with computer hardware and software. Therefore no separate secondary segment is identifiable as required by Accounting Standard 17 issued by ICAI.

xii) Borrowing Costs :

Borrowing costs attributable to qualifying assets are capitalized up to the date when such assets are ready for their intend use, other borrowing cost are recognized as expenses in the period in which they are incurred.

xiii) Earning per Share:

Basic earning per share are calculated by dividing the net profit or loss for the period attributable to equity share holders (after deducting attributable taxes) by the weighted average number of equity shares outstanding during the period. The weighted average number of equity shares outstanding during the period is adjusted for events of bonus issue, bonus element in a rights issue to existing shareholders, share split and reverse shares split (consolidation of shares).

For the purpose of calculating diluted earning per share, the net profit or loss after tax for the period attributable to equity share holders and the weighted average number of shares outstanding during the period are adjusted for the effects for all dilutive potential equity shares.

xiv) Tax on Income:

Current Tax represents the amount that would be payable based on the computation of tax as per prevailing taxation laws under IT Act 1961. Deferred tax is recognized subject to consideration of prudence, on timing differences, being the difference between taxable income and accounting income that originate in one period and are capable of reversal in one or more subsequent periods. Deferred tax is calculated using the tax rates and tax laws that has been enacted and/or substantially enacted as at the Balance Sheet date. Deferred tax assets are not recognized unless there is virtual cer tainty that sufficient future taxable income will be available against which such deferred tax assets can be realized.

xv) Contingent Liabilities & Assets:

Provisions involving substantial degree of estimation in measurement are recognized when there is a present obligation as a result of past events and it is probable that there will be an outflow of resources. Contingent Liabilities are not recognized but are disclosed in the Notes to the Financial Statements. Contingent Assets are neither recognized nor disclosed in the financial statements.

xvi) Cash and cash equivalents:

The Company considers all highly liquid financial instruments, which are readily convertible into cash and have original maturities of three months or less from the date of purchase, to be cash equivalents.


Mar 31, 2012

I) Accounting Convention:

The financial statement has been prepared under the historical cost convention in accordance with the generally accepted accounting principles as adopted consistently by the company.

ii) Use of Estimates:

The preparation of financial statements, in conformity with the generally accepted accounting principles, requires estimates and assumptions to be made that affect the reported amount of assets and liabilities on the date of financial statements and the reported amount of revenues and expenses during the reported year. Differences between the actual results and estimates are recognized in the year in which the results are known / materialized.

iii) Fixed Assets:

Fixed Assets are stated at cost less accumulated depreciation.

iv) Depreciation:

Depreciation on Fixed Assets has been provided on Straight Line Method and written off over a period as estimated by the management

Computer and its Accessories including Software 3 Years

Building - freehold 20 Years

Other Fixed Assets 5 Years

Lease hold Land & Building is amortized for the lease period.

v) Impairments:

At each Balance Sheet date, the Company reviews the carrying amount of its fixed Assets to determine whether there are any indications that those assets suffered any impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of impairment loss. The recoverable amount is the higher of an asset net selling price and value in use. In assessing value in use , the estimated future cash flow expected from the continuing use of the assets and from its disposal are discounted to their present value using a pre-determined rate that reflect the current market assessment of time value of money and the risks specific to the assets . Reversal of impairment loss is recognized immediately as income in the Profit & Loss Account.

vi) Investments:

Long term investments are stated at cost. Provision for diminution in the value of long-term investment is made only if such a decline is other than temporary in nature in the opinion of the Management. If the value of Investment for take over of a going concern is much higher than estimated cost of Net Assets Value including their intrinsic value as estimated by management, the additional payment in lieu of takeover value is considered as Goodwill and if it is reverse the amount will be transferred to Capital Reserve.

vii) Inventories:

Inventories of trading goods, spare parts and consumable stores are valued at lower of cost or net realizable value. Outdated and damaged stocks are written off on technical evaluation. The WIP is valued at direct cost attributed to projects based on stages of completion as certified by the management.

viii) Recognition of Revenue: Sales:

The sales are recognized at the point of dispatch of material to the customers and bills are raised to them.Sales are shown net of goods return, rebates, rate differences etc. Revenue from maintenance contracts are recognized pro-rata over the period of the contract. Revenue from software development is recognized on the basis of achievement of prescribed milestone as relevant to terms of contract or proportionate completion method as applicable.

Income & Expenditure:

The Company follows mercantile system of accounting and recognizes significant items of Income & Expenditure on accrual basis.

ix) Deferred Revenue Expenditure:

Deferred revenue expenditure is amortized over a period of five years.

x) Foreign Currencies Transactions:

Foreign currency transactions are accounted for at the prevailing exchange rate as on the date of execution of the transaction or of the rate cover under forward contract as applicable. Foreign currency monetary items not covered under forward exchange contract and due at the end of the year are converted at the exchange rate prevailing as on that date. Exchange differences arising on the settlement of the transactions or on reporting at the year end rates are recognized as Income or as Expenses in the period in which arise, except in respect of fixed assets acquired from out side India, where exchange variance is adjusted to the carrying amount of the respective fixed assets.

xi) Employees Benefit:

Short Term Employees Benefits: The undiscounted amount of short term employee benefit expected to be paid in exchange for the services rendered by the employees are recognized during the period when the employees render the service

Post Employment benefit plans:

a) Defined Contribution Plan: Contribution under defined contribution plan payable in keeping with the related scheme are recognized as expenses for the year.

b) Defined benefit plan: The Group gratuity scheme provided by the company is a defined benefit plan. Benefit under the define benefit plan are generally based on the years of service rendered and the employee's eligible compensation (immediately before retirement). The scheme covers substantially all regular employees and the company contributes funds to the Life Insurance Corporation of India, which administers the scheme on behalf of the company.

Other Long Term employment benefit (unfunded): The cost of providing other long term employee benefit is generally recognised on cash basis

xii) Segment Reporting:

The geographical segments have been identified as primary segment on the basis of location of the major customers of the Company. These segments represent a strategic business unit that offers different places of unit having different risk and returns. Inter-segment sales and transfers if any are accounted for, as if the sales or transfers were to third parties at current market prices. Income & expenditure and Assets & Liabilities not allocable to any specific geographical segment, are classified as unallocated. The company's secondary segment is business segment and it operates only in one business segment namely Trading/dealing with computer hardware and software. Therefore no separate secondary segment is identifiable as required by Accounting Standard 17 issued by ICAI.

xiii) Borrowing Costs:

Borrowing costs attributable to qualifying assets are capitalized up to the date when such assets are ready for their intend use,other borrowing cost are recognized as expenses in the period in which they are incurred.

xiv) Earning per Share:

Basic earning per share are calculated by dividing the net profit or loss for the period attributable to equity share holders (after deducting attributable taxes) by the weighted average number of equity shares outstanding during the period. The weighted average number of equity shares outstanding during the period is adjusted for events of bonus issue, bonus element in a rights issue to existing shareholders, share split and reverse shares split (consolidation of shares).

For the purpose of calculating diluted earning per share, the net profit or loss after tax for the period attributable to equity share holders and the weighted average number of shares outstanding during the period are adjusted for the effects for all dilutive potential equity shares.

xv) Tax on Income:

Current Tax represents the amount that would be payable based on the computation of tax as per prevailing taxation laws under IT Act 1961. Deferred tax is recognized subject to consideration of prudence, on timing differences, being the difference between taxable income and accounting income that originate in one period and are capable of reversal in one or more subsequent periods. Deferred tax is calculated using the tax rates and tax laws that has been enacted and/or substantially enacted as at the Balance Sheet date. Deferred tax assets are not recognized unless there is virtual certainty that sufficient future taxable income will be available against which such deferred tax assets can be realized.

xvi) Contingent Liabilities & Assets:

Provisions involving substantial degree of estimation in measurement are recognized when there is a present obligation as a result of past events and it is probable that there will be an outflow of resources. Contingent Liabilities are not recognized but are disclosed in the Notes to the Financial Statements. Contingent Assets are neither recognized nor disclosed in the financial statements.

xvii) Cash and cash equivalents:

The Company considers all highly liquid financial instruments, which are readily convertible into cash and have original maturities of three months or less from the date of purchase, to be cash equivalents.


Mar 31, 2011

I) Accounting Convention:

The financial statement has been prepared under the historical cost convention in accordance with the generally accepted accounting principles as adopted consistently by the company.

ii) Use of Estimates:

The preparation of financial statements, in conformity with the generally accepted accounting principles, requires estimates and assumptions to be made that affect the reported amount of assets and liabilities on the date of financial statements and the reported amount of revenues and expenses during the reported year. Differences between the actual results and estimates are recognized in the year in which the results are known / materialized.

iii) Fixed Assets :

Fixed Assets are stated at cost less accumulated depreciation

iv) Depreciation :

Depreciation on Fixed Assets has been provided on Straight Line Method and written off over a period as estimated by the management

Computer and its Accessories including Software 3 Years

Building - freehold 20 Years

Other Fixed Assets 5 Years

Lease hold Land & Building is amortized for the lease period.

v) Impairments:

At each Balance Sheet date, the Company reviews the carrying amount of its fixed Assets to determine whether there are any indications that those assets suffered any impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of impairment loss. The recoverable amount is the higher of an asset net selling price and value in use. In assessing value in use , the estimated future cash flow expected from the continuing use of the assets and from its disposal are discounted to their present value using a pre-determined rate that reflect the current market assessment of time value of money and the risks specific to the assets . Reversal of impairment loss is recognized immediately as income in the Profit & Loss Account.

vi) Investments:

Long term investments are stated at cost. Provision for diminution in the value of long-term investment is made only if such a decline is other than temporary in nature in the opinion of the Management. If the value of Investment for take over of a going concern is much higher than estimated cost of Net Assets Value including their intrinsic value as estimated by management, the additional payment in lieu of takeover value is considered as Goodwill and if it is reverse the amount will be transferred to Capital Reserve.

vii) Inventories:

Inventories of trading goods, spare parts and consumable stores are valued at lower of cost or net realizable value. Outdated and damaged stocks are written off on technical evaluation. The WIP is valued at direct cost attributed to projects based on stages of completion as certified by the management.

viii) Recognition of Revenue:

Sales:

The sales are recognized at the point of dispatch of material to the customers and bills are raised to them. Sales are shown net of goods return, rebates, rate differences etc. Income from maintenance contracts are accounted for in the relevant accounting year upon entering into the contract. Revenue from software development is recognized on the basis of achievement of prescribed milestone as relevant to terms of contract as proportionate completion method as applicable.

Income & Expenditure:

The Company follows mercantile system of accounting and recognizes significant items of Income & Expenditure on accrual basis.

ix) Deferred Revenue Expenditure:

Deferred revenue expenditure is amortized over a period of five years.

x) Foreign Currency Transactions :

Foreign currency transactions are accounted for at the prevailing exchange rate as on the date of execution of the transaction or of the rate cover under forward contract as applicable. Foreign currency monetary items not covered under forward exchange contract and due at the end of the year are converted at the exchange rate prevailing as on that date. Exchange differences arising on the settlement of the transactions or on reporting at the year end rates are recognized as Income or as expenses in the period in which arise, except in respect of fixed assets acquired from out side India, where exchange variance is adjusted to the carrying amount of the respective fixed assets.

xi) Employees Benefit:

Short Term Employees Benefits: The undiscounted amount of shortterm employee benefit expected to be paid in exchange for the services rendered by the employees are recognized during the period when the employees render the service.

Post Employment benefit plans:

a) Defined Contribution Plan: Contribution under defined contribution plan payable in keeping with the related scheme are recognized as expenses for the year.

b) Defined benefit plan: The Group gratuity scheme provided by the company is a defined benefit plan. Benefit under the defined benefit plan are generally based on the years of service rendered and the employee's eligible compensation (immediately before retirement). The scheme covers substantially all regular employees and the company contributes funds to the Life Insurance Corporation of India, which administers the scheme on behalf of the company.

Other Long Term employment benefit (unfunded): The cost of providing long term employee benefit is generally recognised on cash basis.

xii) Segment Reporting:

The geographical segments have been identified as primary segment on the basis of location of the major customers of the Company. These segments represent a strategic business unit that offers different places of unit having different risk and returns. Inter- segment sales and transfers if any are accounted for, as if the sales or transfers were to third parties at current market prices. Income & expenditure and Assets & Liabilities not allocable to any specific geographical segment, are classified as unallocated. The company's secondary segment is business segment and it operates only in one business segment namely Trading/dealing with computer hardware and software. Therefore no separate secondary segment is identifiable as required by Accounting standard 17 issued by ICAI.

xiii) Borrowing Costs :

Borrowing costs attributable to qualifying assets are capitalized up to the date when such assets are ready for their intend use ,other borrowing cost are recognized as expenses in the period in which they are incurred.

xiv) Earning per Share:

Basic earning per share are calculated by dividing the net profit or loss for the period attributable to equity share holders (after deducting attributable taxes) by the weighted average number of equity shares outstanding during the period. The weighted average number of equity shares outstanding during the period is adjusted for events of bonus issue, bonus element in a rights issue to existing shareholders, share split and reverse shares split (consolidation of shares).

For the purpose of calculating diluted earning per share, the net profit or loss after tax for the period attributable to equity share holders and the weighted average number of shares outstanding during the period are adjusted for the effects for all dilutive potential equity shares.

xv) Tax on Income:

Current Tax represents the amount that would be payable based on the computation of tax as per prevailing taxation laws under IT Act 1961. Deferred tax is recognized subject to consideration of prudence, on timing differences, being the difference between taxable income and accounting income that originate in one period and are capable of reversal in one or more subsequent periods. Deferred tax is calculated using the tax rates and tax laws that has been enacted and/or substantially enacted as at the Balance Sheet date. Deferred tax assets are not recognized unless there is virtual certainty that sufficient future taxable income will be available against which such deferred tax assets can be realized.

xvi) Contingent Liabilities & Assets:

Provisions involving substantial degree of estimation in measurement are recognized when there is a present obligation as a result of past events and it is probable that there will be an outflow of resources. Contingent Liabilities are not recognized but are disclosed in the Notes to the accounts. Contingent Assets are neither recognized nor disclosed in the financial statements.

 
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