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Directors Report of Swaraj Automotives Ltd.

Mar 31, 2015

Dear Members,

The Directors are pleased to present their 40th Annual Report together with the Audited Accounts for the Financial Year ended 31st March, 2015.


(Rs. in Crores)

Year ended Year ended 31st March, 31st March, 2015 2014

Net Revenue from Operations 93.83 80.64

Other Income 0.78 0.62

Total Revenue 94.61 81.26

Profit before Depreciation, Finance Charges and Tax 4.51 4.62

Finance Costs 0.01 0.02

Depreciation & Amortization Expense 0.96 1.06

Profit for the year 3.54 3.54

Prior period adjustments ( ) 0.03 ( ) 0.01

Profit Before Tax 3.57 3.55

Tax Provision

- Current 1.35 1.15

- Deferred (0.19) (0.01)

- Short tax provision of earlier years - 0.06

Profit After Tax 2.41 2.35

Surplus - Opening Balance after adjustment for 4.15 3.85 carrying value of assets

Surplus available for appropriation 6.56 6.20


Proposed Dividend 0.84 0.84

Tax on Dividend 0.17 0.14

Transfer to General Reserve 0.50 0.50

Surplus - Closing Balance 5.05 4.72


Members may kindly note that fiscal 2015 was a challenging year as both automobile industry and tractor industry, with which your Company's business is mainly linked, experienced tough market conditions. The domestic tractor industry, after remaining almost flat during the first half, witnessed a significant decline in the second half of the year under review. This industry trends has impacted tractor seats business of your Company. However, with some signs of improvement in passenger vehicles - car segment and increased off takes by the new customer introduced in the last quarter of pervious year, the seat mechanism business has recorded overall improvement over last year. During the year, the Company also registered growth in the business from agri implements.

In view of the above facts, total net revenue for the financial year 2014-15 stood at Rs.94.61 crores against the previous year's revenue of Rs.81.26 crores. On the aforesaid revenue, profit before tax at Rs.3.57 crores remained almost at previous year's level of Rs.3.55 crores primarily due to change in the product mix. Profit after tax for the year was Rs.2.41 crores (previous year - Rs.2.35 crores). These post tax earnings translated into an Earning Per Share (EPS) of Rs.10.07 (previous year - Rs.9.79).


Your Directors have recommended a dividend of Rs.3.50 per Equity Share of face value of Rs.10.00 each for the financial year 2014-15, same as declared and paid in the previous year. The dividend would be payable to those Members whose names shall appear in the Register of Members as on Book Closure date. The dividend including dividend distribution tax, surcharge and education cess would absorb a sum of Rs.1.01 crores (previous year - Rs.0.98 crore).


The fund position of the Company stayed comfortable throughout the financial year 2014-15. As a result, after meeting routine capital expenditure and working capital requirements to support the operations, net interest income for the year was Rs.0.59 crore against Rs.0.50 crore for the previous year.


The Company has neither issued any shares with differential voting rights nor granted stock options or sweat equity during the year under review. The Issued and Paid-up Share Capital of the Company remained unchanged during the year and stood at Rs.2.40 crores at the end of the financial year 2014-15.


During the year under review, the Company has not extended any loans, given guarantees or provided securities and made investment pursuant to Section 186 of the Companies Act, 2013.


Industrial relations were cordial throughout the year under review. The Company has entered into a new four year wage agreement with the workers.


Your Company is committed towards excellence in Safety, Occupational Health and Environment. This is also to ensure sustainable business growth. The Company has a well-established Safety, Occupational and Environmental Policy which inter alia ensures safety of public, employees, plant and equipment by ensuring compliance with all statutory rules and regulations on regular basis. Your Company also imparts training to its employees as per the predefined training calendar, carries out statutory safety audits of its facilities as per legal requirement and promotes eco-friendly activities. In reiteration of its commitment to improve the well being of the employees, Medical Check-ups, both curative and preventive have been organized regularly, including educating the employees on Industrial Hygiene at the work place. The Company's Plant is ISO 14001 : 2004 and OHSAS 18001 : 2007 certified.


Keeping with the Company's core value of Good Corporate Citizenship, your Company is committed to display its social responsibility by taking various initiatives benefiting the society at large. These initiatives include organizing plantation of trees at various locations, awareness campaign on ill effects of tobacco, organizing medicines, beds and sheets to destitute people's home etc.

During the year under review, the Company was not covered under the provisions of Section 135 of the Companies Act, 2013 related to Corporate Social Responsibility.


Your Company is conscious of its responsibility towards preservation of natural resources and continuously taking various initiatives to reduce the consumption of electricity and water.


Shri S.C.Bhargava, consequent to not seeking the re-appointment, ceased to be Director of the Company with effect from the last Annual General Meeting of the Company held on 31st July, 2014. Consequent to their resignations, Shri Sanjeev Goyle and Shri G.Rathinam ceased to be Directors of the Company with effect from 13th June, 2014 and 29th January, 2015 respectively. Your Board has placed on record its deep appreciation of the contributions of Shri Bhargava, Shri Goyle and Shri Rathinam as Directors of the Company.

As shared in the last year's Directors' Report, consequent upon their resignations, Dr. Pawan Goenka and Shri V.S.Parthasarathy ceased to be Directors of the Company with effect from 9th April, 2014 and 29th April, 2014 respectively and Shri S.Durgashankar joined the Company's Board with effect from 18th June, 2014. Further, Members also approved the appointment of Shri Hardeep Singh and Smt. Neera Saggi as Independent Directors under the Companies Act, 2013 for a period of 5 years, not liable to retire by rotation.

The Company has received declarations from all the Independent Directors of the Company confirming that they meet the criteria of independence as laid down under Section 149(6) of the Companies Act, 2013.

Consequent to the desire expressed by Shri Rajesh Jejurikar to step down from the Chairmanship of the Company, the Board of Directors in their meeting held on 29th January, 2015 has appointed Shri Hardeep Singh as Chairman of the Company in place of Shri Jejurikar.

In terms of Section 152 of the Companies Act, 2013, Shri A.K.Mahajan shall retire by rotation at the forthcoming Annual General Meeting and being eligible, offer himself for re-appointment.


The Board has, on the recommendation of the Nomination & Remuneration Committee (NRC), framed policies on appointment of Directors and Senior Management and their remuneration. The NRC reviews and assesses Board composition and recommends the appointment of new Directors as and when required. In evaluating the suitability of individual Board member, the NRC takes into account the criteria as laid down in the policy. Based on recommendation of the NRC, the Board evaluates the candidature and decides on the selection of the appropriate member. The NRC identify persons who are qualified to become Executive Director(s) and who may be appointed in senior management team. The NRC also decides the basis for determining the compensation, both Fixed and Variable, to the Non-Executive Directors, including Independent Directors, whether as commission or otherwise. The remuneration to Executive Director(s), if any, is recommended by NRC to the Board. The remuneration consists of both fixed compensation and variable compensation as approved by the Board within the overall limits specified in the Shareholders resolution.


A calendar of Meetings is prepared and circulated in advance to the Directors. During the year, four Board Meetings were convened and held. The intervening gap between the Meetings was within the period prescribed under the Companies Act, 2013.


To the best of their knowledge and belief and according to the information and explanations obtained by them, your Directors in terms of Section 134(3)(c) of the Companies Act, 2013 state that:

a) in the preparation of Annual Accounts, the applicable accounting standards have been followed along with proper explanation relating to material departure, if any;

b) in the selection of the accounting policies, consulted the Statutory Auditors and applied them consistently and made judgment and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the Company as at 31st March, 2015 and of the profit of the Company for the year ended on that date;

c) proper and sufficient care has been taken for maintenance of adequate accounting records in accordance with the provisions of the Companies Act, 2013 for safeguarding the assets of the Company and for preventing and detecting fraud and other irregularities;

d) the Annual Accounts have been prepared on a going concern basis;

e) internal financial controls to be followed by the Company have been laid down, which are adequate and operating effectively;

f) proper systems have been devised to ensure compliance with the provisions of all applicable laws and such systems are adequate and operating effectively.


The Audit Committee comprises Shri Hardeep Singh (Chairman) and Shri Rajesh Jejurikar and Smt. Neera Saggi as other members. All the recommendations made by the Audit Committee were accepted by the Board.


Shri Arun Arora, Manager, Shri Rajesh K Kapila, Company Secretary and Shri Kulvinder S Dhiman, Chief Financial Officer of the Company are the Key Managerial Personnel of the Company as per the provisions of the Companies Act, 2013. While Shri Kapila was already in the office as Company Secretary before the commencement of the Companies Act, 2013, the Board appointed Shri Arun Arora as Manager and Shri Kulvinder S Dhiman as Chief Financial Officer with effect from 29th April, 2014. Further, the Members also approved the appointment of Shri Arun Arora as Manager of the Company for a period of 5 years.


The Company has laid down adequate internal financial controls with reference to financial statements. During the year, such controls were tested and no material weakness in their operating effectiveness was observed.


The Company has a vigil mechanism through Whistle Blower Policy to deal with instance of fraud and mismanagement, if any. The policy is posted on the website of the Company.


All related party transactions that were entered during the financial year 2014-15 were in the ordinary course of the business and were on arm's length basis. There were no materially significant related party transactions made by the Company which may have a potential conflict of the interest with its Promoters, Directors, Key Managerial Personnel or other persons. All such Related Party Transactions are placed before the Audit Committee for approval, wherever applicable. Details of related parties and transactions with them are covered at Note 2.27 of the Annual Accounts.


M/s J.S. Chopra & Associates, Chartered Accountants, Statutory Auditors of the Company, hold office till the conclusion of the ensuing Annual General Meeting and being eligible, offer themselves for re-appointment. They have expressed their willingness to act as Auditors of the Company, if appointed, and have further confirmed that the said appointment, if made, would be within the prescribed limits under Section 141(3)(g) of the Companies Act, 2013 and that they are not disqualified for re-appointment. The Members are requested to appoint Auditors and fix their remuneration.

The Audit Report issued by the Auditors of the Company forms part of the Annual Report and does not contain any qualification, reservation or adverse remark.


Pursuant to Section 148(3) of the Companies Act, 2013 read with The Companies (Cost Records and Audit) Amendment Rules, 2014, the Board of Directors on the recommendation of Audit Committee has appointed M/s Aggarwal Vimal & Associates, Cost Accountants, as the Cost Auditors of the Company for the financial year ending on 31st March, 2016. M/s Aggarwal Vimal & Associates have confirmed that their appointment, if approved, will be within the limits of Section 141(3)(g) of the Companies Act, 2013 and have also certified that they are free from disqualification specified under Section 141(3) of the Companies Act, 2013.

The Cost Audit Report for the financial year ended 31st March, 2014 was filed within the due date on 24th September, 2014.


Pursuant to Section 204 of the Companies Act, 2013 and the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, the Company has appointed M/s A.Arora & Co., a firm of Company Secretaries in practice to undertake the Secretarial Audit of the Company. The Report of the Secretarial Audit is annexed herewith as Annexure A. The Secretarial Audit Report does not contain any qualification, reservation or adverse remark.


The Company has not accepted deposit from the public falling within the ambit of Section 73 of the Companies Act, 2013 and the Companies (Acceptance of Deposits) Rules, 2014.


There are no significant material orders passed by the Regulators / Courts which would impact the going concern status of the Company and its future operations.


The details forming part of the extract of the Annual Return in Form MGT-9 is annexed herewith as Annexure B.


Particulars in respect of the above activities stipulated under Section 134(3)(m) of the Companies Act, 2013, read with Rule 8 of the Companies (Accounts) Rules, 2014 is annexed herewith as Annexure C.


Members are aware that the Company's equity shares were listed exclusively at Delhi Stock Exchange (DSE). However, the Securities and Exchange Board of India (SEBI) vide its order dated 19th November, 2014 had withdrawn the recognition of DSE. In the back drop of these developments, the Company is taking initiatives to get its equity shares listed at one of the nationwide stock exchange.


The information required pursuant to Section 197 read with Rule 5 of The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 in respect of employees of the Company, will be provided upon request. In terms of Section 136 of the Companies Act, 2013, the Report and Accounts are being sent to the Members and others entitled thereto, excluding the information on employees' particulars which is available for inspection by the Members at the Registered Office of the Company during business hours on working days of the Company up to the date of the ensuing Annual General Meeting. If any Member is interested in obtaining a copy thereof, such Member may write to the Company Secretary in this regard.


Your Directors would like to thank various Government Authorities and Banks for the cooperation extended by them and also take this opportunity to express their deep sense of appreciation to all the stakeholders of the Company for the support provided by them during the year. The Directors also place on record the appreciation to all the employees of the Company for the efforts put in by them.


Place : Mumbai HARDEEP SINGH Date : 27th April, 2015 Chairman