EPF Joint Declaration: Step-By-Step Guide To Make Changes In Profile Online

The Employees' Provident Fund Organisation (EPFO) introduced changes to the standard operating procedure (SOP) for obtaining joint declarations for rectifying errors in members' and employers' Universal Account Number (UAN) profiles, along with the manner of adjustments to be followed by field offices.

If you want to make changes pertaining to name, address, or other key details that want to introduce to your EPF account, you can make these changes by simply filling a joint declaration form online. It is called "joint" as it is combined where employee and employer sign to bring changes.

Joint Declaration Form: It is an Employees' Provident Fund (EPF) form used for correcting Provident Fund (PF) member details. The combined form needs to be employee and employer and it has to be submitted to the regional PF commissioner to update incorrect details filled in the employees' PF accounts.

Amends to SOP: As per the SOP amendment notification issued by EPFO earlier this month on March 11, 2024, applicant will now be able to submit Aadhaar card of the member bearing father/mother's name, PAN card, 10th or 12th marksheet bearing father/mother's name and driving licence while applying to make changes to their parents' names.

Documentary Proof: All the major and minor corrections requests have to be supported by documentary proof. In case of minor changes, a minimum of two documents will be needed from the list of documents attached in Annexure-I with relevant parameters of change. Meanwhile, in case of major changes, a minimum of three documents will be needed to be provided by the applicant from the list of documents attached in Annexure-I with respect to the relevant parameters in those changes.

What changes can you introduce?
In order to introduce changes in any of the 11 parameters, you may use joint declaration form. These parameters can be described as DOB, gender, name of mother & father, relationship, marital status, joining date, leaving date, reason for leaving, nationality and aadhaar number.

A step-by-step guide

• Go to the EPFO website: epfoindia.gov.in
• Under services, click the option 'For Employees'
• After clicking this, new webpage will open: https://www.epfindia.gov.in/site_en/For_Employees.php
• Visit services section and select second option: Member UAN/ online Service
• When you select this option, a new webpage will come which is a member interface.
• To access services, enter UAN, password and captcha
• Select the option 'Manage' on the top ribbon
• When you select drop-down option, you get the option of 'joint declaration'
• Fill member ID to access the details
• Here you can upload the documents to introduce changes
• After request is submitted, it will be reflected in the employer login. An email to this effect will be automatically sent to the employers' registered e-mail address
• Member can only get the data corrected for those member accounts that are generated by his current employer.