There have been multiple cases where an EPF (employees' provident fund) subscriber's UAN details do not match the Aadhaar, causing inconvenience. The EPF UAN details can easily be corrected online using the statutory body's unified portal.
(Note that linking Aadhaar with UAN is still mandatory and having the details match on both the portals is important for the same.)
Offline ways (mentioned below) to correct the EPF details involve calling up the UAN helpdesk or approaching the HR department at your workplace. The two methods have problems of their own. While running after the HR to get the changes done could take its time, there have been several complaints of the UAN helpdesk not functioning.
The online method is relatively easier and reliable to get it done faster. You can follow the below steps to do it yourself.
Log on to EPFO's unified portal. Note that you will have to be registered with the portal to make any changes. If you haven't registered yet, just click on "Activate UAN" option on the right (below) on the same page, which will show up under "Important Links."
Once logged in, click on "Manage" and select "modify basic details."
On the modification page, enter your Aadhaar number in the slot provided. Additionally, you will have to enter details like name, gender and date of birth as per your Aadhaar. Click on "update details."
You will now be able to view "pending requests" on the UAN portal. You will see that your employer is required to verify the profile changes made by you. In case you have wrongly entered any details, there is an option to "delete request" and you can re-enter and reapply for the change. Note that the deletion can only be made before the employer accepts the request.
Your employer will receive the request on the Employer side of the Unified portal interface. They can access it by checking the "Member>Details Change Request." Only after the request is accepted from the employer's side, the request will be sent to the Dealing Hand, of concerned EPFO office. Your employer will be able to view the status of the request.
On verification from the dealing hand, the request will be pushed to the Section Supervisor, which will then move to APFC/RPFC. Each of the authorities will add their appropriate remarks next to the request regarding their acceptance or rejection. The final approval or rejection rests in the hands of the APFC/RPFC.
Once your Aadhaar is verified and your employer has accepted the request, you will get a popup saying "Aadhaar is already verified. Your details aren't editable." While this means that your Aadhaar is now linked to the UAN, basic details cannot be changed.
Please note: As mentioned before, the basic details on Aadhaar will be reflected on your UAN. For any changes, you will first have to get your Aadhaar details corrected. You can do so online, if your Aadhaar is linked to a registered mobile number, using OTP. In case your mobile number is incorrect, refer to this link.
How to change UAN details offline?
In case you wish to do it offline, download this form. It is a joint declaration form that needs to be filled up by you and your employer and should be submitted at your registered EPF office (your employer can provide you the details of the branch office).